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Job Details: Finance and Operations Officer for Sustainable Health Financing of HIV/AIDS & TB

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Finance and Operations Officer for Sustainable Health Financing of HIV/AIDS & TB
Abuja
Nigeria
Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Position: Finance and Operations Officer
Program: HP+ Nigeria Sustainable Health Financing of HIV/AIDS and TB Programs
                 at National and Subnational Levels
Location: Abuja, Nigeria 
Reports to: Senior Activity Manager                 
 
 
Company Overview:
 
Palladium develops and delivers solutions that create positive impact for communities, businesses, societies and economies. We transform lives and create enduring value by working with governments, corporations and non-profit organisations. Palladium is built on the idea that progress will be supported by four key pillars:
 
  • International Development
  • Strategy Execution Consulting
  • Impact Investment
  • Training and Events
 
We create positive impact through more than 100 current projects with more than 2000 employees operating in over 90 countries.
 
Palladium is a child-safe organization, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
 
 
Project Overview and Role:
 
Health Policy Plus (HP+) is a USAID-funded five-year $185 million project awarded to Palladium in August 2015. HP+ has a mandate across global, country, and subnational levels to strengthen and advance health policy priorities in HIV, family planning and reproductive health (FP/RH), and maternal health. It aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through policy development and implementation, with an emphasis on voluntary, rights-based health programs, and by strengthening in-country partners’ capacity to navigate complex environments for effective policy design, implementation, and financing aligned to their priorities. HP+ provides technical assistance to governments, civil society, and the private sector to effectively engage in domestic resource mobilization (DRM), put in place sustainable financing and accountability mechanisms, and make progress toward global, national, and subnational health goals.
 
HP+ has been engaged by the USAID Nigeria Office to conceptualize and design activities to improve sustainable financing for Human Immunodeficiency Virus / Acquired Immune Deficiency Syndrome (HIV/AIDS) and tuberculosis (TB) programs at the national level and in two USAID priority states – Lagos and Kano. These activities will span an initial period of 2 years, will continue efforts started by the Health Finance and Governance (HFG) project and complement current Strengthening Integrated Delivery of HIV and AIDS Services (SIDHAS) and Sustaining Health Outcomes through the Private Sector (SHOPS) Plus projects’ activities.  
 
 
Overall Responsibilities:
 
The Finance and Operations Officer will be a full-time position, based in Abuja and will be responsible for meeting the financial and operational requirements of staff and activities of the HP+ Nigeria activities on Sustainable Health Financing of HIV/AIDS and TB Programs.   
 
Key Responsibilities:
 
Finance:
  • Ensure all finances are managed in alignment with Nigerian Government regulations, Palladium and client’s established policies and procedures.
  • Review financial documents such as vouchers, invoices, delivery notes, purchase orders and other documents to ensure the completeness, accuracy, and validity of the documents.
  • Preparation and timely submission of monthly state field office fund transfer requests in collaboration with the State Coordinators.
  • Ensure expenditures are in line with forecasts prepared and the correct accounts and charge codes are used to process payments.
  • Record all financial transactions in the financial templates provided, accurately and in a timely fashion.
  • Uploading of approved payment to the banking portal and follow up to ensure timely payments.
  • Supervise regular update of office asset register(s).  
  • Ensure regular remittance of the statutory deductions to the relevant authorities.
 
Operations:
  • In consultation with the project team, explore market and collect price quotations from identified vendors and collect necessary documents and information to process procurements in line with HP+ policies and procedures;
  • Maintain an appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodata forms, hosting checklists; competitive quotations; approved budgets and purchase orders); and workshop/activity payments and attendance sheets;
  • Ensure relevant authorization(s) have been obtained before any purchase takes place;
  • Ensure that HP+ procedures are adhered to and program staff are familiar with the procedures (this includes training staff on procurement mechanisms and new procurement procedures);
  • Develop and maintain systems for tracking contractual documents, correspondence and reporting applying records management policy;
  • Participate in workshop and event planning and budgeting;
  • Make reservations for conferences/workshops venue and participants’ accommodation in line with company and project guidelines;
  • Make reservations for air, train, or road travel as necessary;
  • Provide timely and accurate logistical support for organizing conferences, workshops, and events. This includes arrangements for venue setup, catering, workshop supplies, and equipment;
  • Coordinate with technical and finance teams to confirm participants and workshop costs. Ensure the vendor invoices and participants expense reports are processed for payment on time;
  • Administer travel authorizations, travel advance requests and travel expense reports including reviewing, ensuring authorized approval and processing for payments per the corporate and project travel guidelines;
Required Qualifications and Experience:
  • A Bachelor’s Degree (minimum), or a master’s Degree (desirable), in Accounting, Business Management, or other relevant field
  • At least 8 years of work experience in broader finance and operations management with an international organization and USG contracts preferred (including office management, HR, finance, IT, and logistics);
  • Experience directly managing finance and administration staff persons;
  • Proven problem identification and resolution experience with budgeting, forecasting, banking, tax authorities, foreign currency transactions, and other related issues;
  • Able to communicate effectively and excellent interpersonal skills to form effective working relationships at all levels;
  • High level of computer literacy;
  • Proven experience in managing expenditures within budget
 
Duration
A term of one year, with a possibility of renewal.
Interested candidates should submit their CV and cover letter online at www.thepalladiumgroup.com/jobs. Application deadline is April 12, 2019
 
 
12 Apr 2019
    
By submitting an application for this position you are agreeing to submit to or provide information relating to police/background checks which may be conducted as applicable.

Palladium is committed to the protection of personal information and compliance with relevant data protection and privacy laws. The information requested as part of your application is collected directly from you to assess your suitability to provide services to Palladium, its clients and/or any of its projects. Any information that you provide will be recorded and maintained in a confidential way. Applicants are considered for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Palladium is a child-safe organisation and screens applicants for suitability to work with children. Our checks may include a police check. If this applies to your position, this will be discussed directly with you by our recruiter. We collect the information outlined in this form on the legal basis of your consent and then may later use it for compliance with relevant laws (e.g. taxation), the performance of any contract we have with you or any contract we have with our client. This contract performance management includes managing your employment, your performance and/or engagement with us. The information you supply may be provided to our related companies and offices overseas, subject to such overseas offices/related companies being bound by the same data protection standards as the office/related company to which you provide the information and provided also that such transfer of information is required as part of fulfilling the purpose of or the reasons for the provision of the information, or for the performance of any subsequent contract. An example of this might be that the hiring managing or an individual involved in the decision is based in another location. Further details on overseas transfers are available at http://thepalladiumgroup.com/legal/our-policies. If you do not provide your data or consent to processing by us then we cannot assess your suitability to enter into a contract with you. Depending on your country of residence, you may have certain data protection or privacy rights. You can find details, including our retention guidelines, at http://thepalladiumgroup.com/legal/our-policies. Data protection or privacy queries can be directed to Privacy@thepalladiumgroup.com.

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