Great vacancy Operations Associate hiring now
Please note that all positions close at 11:59pm UTC-5:00.

Applicant Portal

:

Job Details: Operations Associate

Full details of the job.

    
Operations Associate
Abuja
Nigeria
Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Propcom Mai-Karfi is a six-year DFID programme aimed at increasing incomes for the poor in Northern Nigeria through enhanced employment opportunities for increased employment and improved productivity in selected agricultural market systems in northern Nigeria. It now has a three-year extension 2018-2021 to work in a reduced number of states from mid 2018:


BAY States (Borno, Adamawa and Yobe);

GBT States (Gombe, Bauchi and Taraba) and

Partnership states (Kaduna, Kano and Jigawa).

The Operations Associate serves as part of the project’s operations team. This team is responsible under the leadership of the Director of Operations for the management and support in the delivery of projects. The specific purpose of the position is to support the management and implementation of effective and efficient operational, financial and compliance activities to deliver projects in accordance with contractual obligations, company policies, Group Standard Operating Procedures (SOPs) and Guidelines and client rules and regulations
 
SCOPE OF WORK
The Propcom Mai-karfi Operations Associate will be expected to provide support to the corporate operations team as well as the project teams in the execution of the day to day operational activities and provide such support around the period of key deliverables required by both DFID and Palladium.
Propcom Mai-Karfi staff work as part of an integrated team and as such, the Operations Associate will be expected to contribute in other ways as directed by his/her line manager to the overall success of team/programme activities.  
 
SPECIFIC RESPONSIBILITIES
  • Serve as one liaison point between corporate services and the project
  • Prepare Payment Approval Request forms
  • Review project Field Vouchers on a weekly basis  
  • Where applicable support the operations team with training of project staff on company policies, SOPs and Guidelines and client rules and regulations
  • Support the monitoring and maintenance of compliance with head/prime contracts
  • Support the development and presentation of internal and external reporting (for example: Project Highlight Reports (PHRS), quarterly Internal Project Reviews (IPRs), project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose
  • Assist with project financial / cash-flow planning, process funding requests from the field, and process monthly Funds Transfer Requests (FTRs)
  • In collaboration with Finance establish project account codes, ensuring they are fit for purpose and meet client’s and project’s requirements for cost allocation, monitoring and evaluation, and
  • Support HR Manager while recruiting, contracting and onboarding
  • In collaboration with Programme HR Manager maintain project data on relevant HR systems for short-term and long-term staff and consultants.
  • Support in the updating of the asset register and any disposal process of items.
  • In collaboration with Security, ensure safety and security procedures, including Occupational Health and Safety (OHS) requirements, are in place and adhered to
Support Contracts and Compliance Manager with procurement, spots checks and due diligence when required
Minimum education and experience required:
  • A relevant bachelor’s degree
  • A minimum of 2 years relevant work experience
  • Project management of administrative support experience with DFID, DFAT, USAID or other donor client(s)
  • Key competencies and professional expertise required
  • Understanding of Project Management
  • Financial acumen and the ability to interpret and analyses financial reports for wider audiences.
  • Demonstrates sound problem solving and decision-making skills
  • Flexible and adaptable. Keen to be involved in several aspect of project operations.
 
15 Mar 2019
    
By submitting an application for this position you are agreeing to submit to or provide information relating to police/background checks which may be conducted as applicable.

Palladium is committed to the protection of personal information and compliance with relevant data protection and privacy laws. The information requested as part of your application is collected directly from you to assess your suitability to provide services to Palladium, its clients and/or any of its projects. Any information that you provide will be recorded and maintained in a confidential way. Applicants are considered for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Palladium is a child-safe organisation and screens applicants for suitability to work with children. Our checks may include a police check. If this applies to your position, this will be discussed directly with you by our recruiter. We collect the information outlined in this form on the legal basis of your consent and then may later use it for compliance with relevant laws (e.g. taxation), the performance of any contract we have with you or any contract we have with our client. This contract performance management includes managing your employment, your performance and/or engagement with us. The information you supply may be provided to our related companies and offices overseas, subject to such overseas offices/related companies being bound by the same data protection standards as the office/related company to which you provide the information and provided also that such transfer of information is required as part of fulfilling the purpose of or the reasons for the provision of the information, or for the performance of any subsequent contract. An example of this might be that the hiring managing or an individual involved in the decision is based in another location. Further details on overseas transfers are available at http://thepalladiumgroup.com/legal/our-policies. If you do not provide your data or consent to processing by us then we cannot assess your suitability to enter into a contract with you. Depending on your country of residence, you may have certain data protection or privacy rights. You can find details, including our retention guidelines, at http://thepalladiumgroup.com/legal/our-policies. Data protection or privacy queries can be directed to Privacy@thepalladiumgroup.com.

Previous MonthNext Month
SunMonTueWedThuFriSat