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Project Manager, Systems
Nairobi, Kenya
Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Funded under the US President's Emergency Plan for AIDS Relief (PEPFAR) through a cooperative agreement with the US Centers for Disease Control and Prevention, KeHMIS II supports the Kenya Ministry of Health and county governments to implement technological innovations in health information systems. These innovations include the development and scale up of electronic medical records systems for clinical decision support and improved patient care,  the development of the Kenya National Data Warehouse (NDW), a centralized data repository of information from EMRs for analysis and reporting, the development of an interoperability layer to support the exchange of information across systems, and numerous other innovations including  patient identification using smart cards, informatics solutions to support health surveillance, and mHealth solutions to support data collection at the community level.
The Project Manager systems  is responsible for planning, leading, organizing, and motivating agile project teams to achieve a high level of performance and quality in delivering agile projects that provide exceptional business value to users. The PM is responsible for managing several concurrent high visibility projects using agile methods in a fast-paced environment that may cross multiple projects. 
  • At the program level, leading and managing complex program- level projects consisting of multiple agile teams and/or requiring integration with activities outside with other activities outside the scope of the agile teams;
  • At a team level, playing a consultative role to help put in place the appropriate people, process, and tools and coaching members of the team as needed to optimize the efficiency of the project team;
  • In situations that require a hybrid Agile approach, using good judgment and skill to develop a project management approach that is suitable for planning and managing the effort to achieve the project goals within designated project constraints.
Essential Job Requirements:
  • Project Planning and Management:
  • In consultation with the portfolio managers the Project Manager will oversee the delivery of the project across the triple constraints (time, cost, quality). Ensure that PMP processes are followed and will be responsible for the overall project management of the HIS enhancement work;
  • Define project scope and schedule while focusing on regular and timely delivery of value and participate in and contribute to development of the annual workplan;
  • Organize and lead project status and working meetings; prepare and distribute progress reports;
  • Manage risks and issues; correct deviations from plans; and perform delivery planning for assigned projects.
  • Team Management:
  • Assist in team development while holding teams accountable for their commitments. Support prioritization of work and scheduling in consultation with the portfolio managers (Software architects);
  • Conduct trade-off and cost analysis on planned software development;
  • Ensure that PMP tools, such as JIRA, are fully leveraged for high-level visibility of team performance, to monitor project resources to support optimal allocation to project activities.  Provide mentoring and training to team members as needed;
  • Function as the scrum master and create reports for donor including  the 2 week sprint reports and provide feedback on applications development;
  • In tandem with Solutions Architect, assign software developers to sprints and hold all developers accountable to quality and time criteria and ensure daily stand-ups during sprints in consultation with portfolio managers;
  • Leveraging organizational resources to improve capacity for project work;
  • Product Owner Support:
  • Support the Product Owners in managing customer expectations for project deliverables;
  • Managing stakeholder communications, and helping to implement an effective system of project governance;
  • In consultation with stakeholder engagement teams and DCO, undertake Stakeholder management and communication with the clients:
    • Develop progress reports on priority HIS enhancements against agreed timelines;
    • Prepare weekly progress reports to senior management and highlight risks to project timelines;
    • Prepare Bi weekly reports to the donors and participate in monthly technical meetings.
  • Prepare updates to stakeholders.
  • Process Management and Improvement:
  • Define and manage a well-defined project management process and champion ongoing process improvement initiatives to implement best practices for Agile Project Management.
  • Team building:
  • Promote empowerment of the team, ensure that each team member is fully engaged in the project and making a meaningful contribution,
  • Encourage a sustainable pace with high-levels of quality for the team.
  • Solid understanding of software development life cycle models as well as expert knowledge of both Agile and traditional project management principles and practices and the ability to blend them together in the right proportions to fit a project and business environment;
  • A proven track record of successfully implementing software or web development projects using Agile methodologies including 8+ years of experience as a Project Manager managing large, complex projects in a high-tech development environment with multi-function teams. PMP preferred;
  • Prior experience with SCRUM/Agile methodologies with enterprise-level application development projects. PMI-ACP, CSM, or equivalent preferred;
  • Experience overseeing multi-function project teams with at least 10-15 team members including Developers, Business Analysts, and QA Personnel;
  • Balanced business/technical background:
  • Sufficient level of technical background to provide highly-credible leadership to development teams and to be able to accurately and objectively evaluate complex project risks and issues;
  • Ability to provide leadership to business analysts and collaborate with customers and develop strategies and solutions of high business value.
Skills Required:
  • BA or BSC or equivalent experience is required; MA or MSC is a plus;
  • Strong interpersonal skills including mentoring, coaching, collaborating, and team building;
  • Strong analytical, planning, and organizational skills with an ability to manage competing demands;
  • Strong knowledge and understanding of business needs with the ability to establish/maintain high level of customer trust and confidence;
  • Proven ability to lead software development projects and ensure objectives, goals, and commitments are met;
  • Solid understanding of and demonstrated experience in using appropriate tools:
  • Agile Project Management tools such as Jira/Greenhopper, Rally, VersionOne or equivalent;
  • Microsoft Project, Visio, and all Office Tools
  • Excellent oral and written communications skills and experience interacting with both business and IT individuals at all levels including the executive level;
  • Creative approach to problem-solving with the ability to focus on details while maintaining the “big picture” view.
22 Jan 2019
By submitting an application for this position you are agreeing to submit to or provide information relating to police/background checks which may be conducted as applicable.

Palladium is committed to the protection of personal information and compliance with relevant data protection and privacy laws. The information requested as part of your application is collected directly from you to assess your suitability to provide services to Palladium, its clients and/or any of its projects. Any information that you provide will be recorded and maintained in a confidential way. Applicants are considered for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Palladium is a child-safe organisation and screens applicants for suitability to work with children. Our checks may include a police check. If this applies to your position, this will be discussed directly with you by our recruiter. We collect the information outlined in this form on the legal basis of your consent and then may later use it for compliance with relevant laws (e.g. taxation), the performance of any contract we have with you or any contract we have with our client. This contract performance management includes managing your employment, your performance and/or engagement with us. The information you supply may be provided to our related companies and offices overseas, subject to such overseas offices/related companies being bound by the same data protection standards as the office/related company to which you provide the information and provided also that such transfer of information is required as part of fulfilling the purpose of or the reasons for the provision of the information, or for the performance of any subsequent contract. An example of this might be that the hiring managing or an individual involved in the decision is based in another location. Further details on overseas transfers are available at If you do not provide your data or consent to processing by us then we cannot assess your suitability to enter into a contract with you. Depending on your country of residence, you may have certain data protection or privacy rights. You can find details, including our retention guidelines, at Data protection or privacy queries can be directed to

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