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Finance Manager
Dar es Salaam
Tanzania
Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Organization Overview

Health Policy Plus (HP+) is a USAID-funded five-year $185 million project awarded to Palladium (formerly Futures Group) on August 28, 2015.  HP+ has a mandate to strengthen and advance health policy priorities in the areas of family planning and reproductive health (FP/RH), HIV, and maternal health.  HP+ aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through policy development and implementation, with an emphasis on voluntary, rights-based health programs. 

Assignment Overview

HP+ Tanzania is focused on several priority areas, including 
  • Generating high-quality evidence to support the planning and development of sustainable health financing policies and systems
  • Strengthening youth participation in the policy process and reducing barriers to accessing HIV testing and treatment posed by age of consent laws and policies
  • Providing strategic information to support policy development and implementation at national and subnational levels
  • Using mobile-based reporting to strengthen citizen engagement through the collection of citizen feedback on the quality and availability of HIV and other health services

 
Finance
  • Oversee day-to-day financial management and accounting for the projects; maintains and manage financial accounts in coordination with the CD and the Palladium DC office;
  • Assist in Establishing, maintaining, and updating organizational financial policies and procedures to guide the work of project staff and management;
  • Prepare and track project budgets and budget projections; reviews expense reports, vouchers and payment requests, including proper back-up documentation to ensure compliance with established Palladium systems and the client’s rules and regulations;
  • Work with the CD, Country Activity Manager (CAM) and Operations Manager in Washington DC to develop annual budgets, projections, financial plans, costing estimates and monthly cash forecasting;
  • Maintain regular communication with the senior management team at HQ by providing relevant and timely financial information for planning and decision making purposes;
  • Manage project bank account;
  • Ensure timely payments to staff, consultants, and vendors; 
  • Work closely with Operations to implement monthly payroll accurately and on time, keep accurate and updated records and conducts regular reviews of staffing financial information;
  • Oversee payments to vendors and contractors, consultants and other relevant parties and ensure that proper documentation is present; tracks all tax withholding information that is readily updated and available to project leadership;
  • Ensure employees’ Travel Expense Reports (TERs) and Travel Advances (TAs) are submitted on time and reconciled properly;
  • Ensure office utilities payments are made in timely manner;
  • Maintain complete, accurate and timely financial records; prepare and submit monthly financial reports as directed by CD in timely manner; and supporting documents are filed appropriately in hard and soft copies.
  • Maintain and oversee internal controls; prepares estimates of monthly cash requirements for HQ; coordinate with the Program Operations Manager from Palladium DC;  manage project bank account, reconciles monthly accounts and bank statements; submits receipts and invoices;
  • Participate in weekly meetings (phone or Skype) with Washington DC Program Operations staff to discuss financial items;
  • Ensure field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance of chart of accounts and project charge code(s);
  • Manage the overall program budget and ensure adequate cash flow, including supervision of the petty cash account; 
  • Establish processes and systems to manage, disburse and oversee small grants, as required;
  • Prepare cost-share reports;
  • When applicable, assist with an internal or external audit activity;
  • Administer payroll
  • Perform any other responsibilities as may be directed.
Qualifications, Experience and Skills
 
  • Minimum of a Bachelor's degree in accounting, finance, business administration or related field
  • Minimum of five years related experience required
  • Proven general acceptable accounting principles experience
  • Experience in managing US government-funded projects
  • Excellent time management and organizational skills
  • Excellent oral and written communications skills
  • Experience in government contracting services environment
  • Ability to quickly build rapport with others
  • Readily accessible and responsive
  • Excellent attention to detail
  • Excellent collaboration skills
  • High tolerance for stress and ability to handle change and ambiguity
  • Excellence with MS Office – Word, Excel, and PowerPoint
  • Ability to use Outlook to schedule meetings with multiple attendees in multiple locations
  • Knowledge of SharePoint desirable
  • Demonstrates sound, professional judgment and excellent decision-making skills
  • Track record of protecting highly confidential information
  • Experience working with international donors would an asset.
 
Supervision and Time Reporting
The incumbent will report to the Country Director in Dar es Salaam and will also work closely with the Washington, DC-based Operations Staff.

Interested applicants should submit their application online at http://thepalladiumgroup.com/jobs by the Friday December 21st, 2018  deadline. Only successful candidates will be contacted.

Please note this is a Part Time consultancy 
 
21 Dec 2018
    
By submitting an application for this position you are agreeing to submit to or provide information relating to police/background checks which may be conducted as applicable.

Palladium is committed to the protection of personal information and compliance with relevant data protection and privacy laws. The information requested as part of your application is collected directly from you to assess your suitability to provide services to Palladium, its clients and/or any of its projects. Any information that you provide will be recorded and maintained in a confidential way. Applicants are considered for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Palladium is a child-safe organisation and screens applicants for suitability to work with children. Our checks may include a police check. If this applies to your position, this will be discussed directly with you by our recruiter. We collect the information outlined in this form on the legal basis of your consent and then may later use it for compliance with relevant laws (e.g. taxation), the performance of any contract we have with you or any contract we have with our client. This contract performance management includes managing your employment, your performance and/or engagement with us. The information you supply may be provided to our related companies and offices overseas, subject to such overseas offices/related companies being bound by the same data protection standards as the office/related company to which you provide the information and provided also that such transfer of information is required as part of fulfilling the purpose of or the reasons for the provision of the information, or for the performance of any subsequent contract. An example of this might be that the hiring managing or an individual involved in the decision is based in another location. Further details on overseas transfers are available at http://thepalladiumgroup.com/legal/our-policies. If you do not provide your data or consent to processing by us then we cannot assess your suitability to enter into a contract with you. Depending on your country of residence, you may have certain data protection or privacy rights. You can find details, including our retention guidelines, at http://thepalladiumgroup.com/legal/our-policies. Data protection or privacy queries can be directed to Privacy@thepalladiumgroup.com.

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