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Operations Assistant - Kebbi - Nigeria IHP
Kebbi State
Nigeria
Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
IHP is an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems. It will focus its support for service delivery in six intervention areas, family planning, malaria, routine immunization, nutrition, maternal/newborn health, and treatment of childhood pneumonia/diarrhea.
 
The Operations Assistant is responsible under the leadership of the Operations Manager, for ensuring the smooth operations and logistics of the state program, including local and in-country travel, local vendor relationships, and event and meeting arrangements.
 
Reports to Finance and Operations Manager
Duration: 5 years
Location: Kebbi State, Nigeria

 
  • Responsible for overall administration function of the project
  • Assist Operations Manager and other team members to compile and document program information for reports, publications and communications, as needed
  • Provide secretarial and administrative support to COP and other team members to facilitate and support the smooth management of the project
  • Develop and maintain a comprehensive electronic and paper filing system for the project office, including database of all partners and contact information
  • Establish and maintain supplier/vendor files and account
  • Maintain the project purchase order system
  • Support the project’s procurement and purchasing, and other contractual requirements.  
  • Develop minutes of routine staff meetings and other project-related meetings
  • Assist with the preparation, review and editing of documents, presentations, reports, proposals, and excel spread sheets
  • Organize translation, editing, and publication of reports, task-related deliverables, briefing notes, etc
  • Maintain shared document libraries, archives, calendars, etc., using Palladium web-based management information systems
  • Serve as point person for all IT related issues with coordinate with the IT Support Centre
  • Assist with special projects and perform other duties as required
 
 
  • Bachelor's Degree from a recognized academic institution
  • A minimum of 2 years relevant work experience
  • Proven competency in planning, organizing, and implementing operational activities
  • Proficiency in MS Office applications
  • Sound written and verbal communication skills in English
 
03 Oct 2018
    
By submitting an application for this position you are agreeing to submit to or provide information relating to police/background checks which may be conducted as applicable.

Palladium is committed to the protection of personal information and compliance with relevant data protection and privacy laws. The information requested as part of your application is collected directly from you to assess your suitability to provide services to Palladium, its clients and/or any of its projects. Any information that you provide will be recorded and maintained in a confidential way. Applicants are considered for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Palladium is a child-safe organisation and screens applicants for suitability to work with children. Our checks may include a police check. If this applies to your position, this will be discussed directly with you by our recruiter. We collect the information outlined in this form on the legal basis of your consent and then may later use it for compliance with relevant laws (e.g. taxation), the performance of any contract we have with you or any contract we have with our client. This contract performance management includes managing your employment, your performance and/or engagement with us. The information you supply may be provided to our related companies and offices overseas, subject to such overseas offices/related companies being bound by the same data protection standards as the office/related company to which you provide the information and provided also that such transfer of information is required as part of fulfilling the purpose of or the reasons for the provision of the information, or for the performance of any subsequent contract. An example of this might be that the hiring managing or an individual involved in the decision is based in another location. Further details on overseas transfers are available at http://thepalladiumgroup.com/legal/our-policies. If you do not provide your data or consent to processing by us then we cannot assess your suitability to enter into a contract with you. Depending on your country of residence, you may have certain data protection or privacy rights. You can find details, including our retention guidelines, at http://thepalladiumgroup.com/legal/our-policies. Data protection or privacy queries can be directed to Privacy@thepalladiumgroup.com.

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